Reach every caregiver the moment they apply.
Great caregivers apply after a shift ends, once the kids are asleep, or on the bus ride home. CareFunnels responds in seconds, answers their questions, screens their experience, and puts them on your interview calendar, before another agency calls them back.
AI: Hi Jasmine, thanks for applying to Sunrise Home Care! Do you have a minute to answer a few quick questions?
Visitor: Sure! I just got off my shift. I’m a CNA with 3 years of experience.
AI: That’s wonderful. Which days and shifts work best for you, and are you comfortable driving within 15 miles of Austin?
Visitor: Weekdays and some weekends. Yes, I have my own car.
✓ Interview bookedTomorrow, 2:00 PM, added to your recruiter’s calendar
Great caregivers don’t wait long for a reply.
Caregivers apply when they finally have a free moment. The agency that responds in that moment usually gets the interview.
Does this sound familiar?
- Applicants wait a day or more to hear back, and many accept another job first
- Your scheduler is screening applications on top of a full workload
- Phone screens get scheduled, rescheduled, and missed
- Candidates who apply at night or on weekends sit untouched until Monday
- You can’t tell which job boards produce caregivers who actually get hired
- Open shifts stay open while clients and referral partners wait
And the reality is:
- Caregivers apply to several agencies at once.
- Retail and gig jobs respond in minutes.
- Speed matters as much as pay.
- The first agency to call usually wins the interview.
If this sounds like your agency, CareFunnels recruiting tools were built for you.
Your scheduler doesn’t need more applications to chase. They need qualified interviews.
CareFunnels engages every applicant the moment they apply, asks the screening questions you choose, and books qualified candidates straight onto your calendar. Your team spends its time interviewing and hiring, not chasing callbacks.
- Faster first contact.
- More interviews booked.
- Fewer unfilled shifts.
What your agency gets:
- Replies to every applicant in seconds, day or night
- Screens experience, availability, location, and certifications
- Lets qualified candidates book their own interviews
- Tracks every applicant and job source in one pipeline
No extra recruiting staff. No new software to learn. Most agencies are live the same day.
Engage every applicant, the moment they apply
Capture, screen, and schedule applicants with the warmth of a real conversation, at any hour, without anyone staying up late to do it.
- 01
AI Chat + AI Voice
Answers applicant questions the moment they have them and captures availability, experience, location, and certifications by chat or phone, kindly and consistently.
See AI Voice → - 02
Applicant Pipeline
Every applicant has a stage, an owner, and a next step, tagged by job source so you know which boards produce real hires.
See Recruiting → - 03
Automated Scheduling
Pre-screened candidates book their own interviews on your real calendar, with automatic reminders that cut down on no-shows.
See the CRM →
Every applicant engaged. Every qualified caregiver interviewed. Automatically.
A faster, calmer way to hire caregivers
Here’s what your new hiring process looks like.
- Day 1
Every applicant hears back
AI Chat goes live on your careers page. Someone who applies at 9 PM gets a helpful reply in seconds, not a callback on Monday.
- Day 7
Interviews book themselves
Pre-screened candidates book their own interviews. Your scheduler starts choosing candidates instead of chasing them.
- Day 30
Time to hire drops
Time to first contact drops from days to minutes. You can see which job sources produce real hires, and open shifts get filled before anyone has to scramble.
Faster hiring. Fuller schedules. A calmer office.
Questions agency owners ask first
Does it work with Indeed and ZipRecruiter?
Yes. Applicants from Indeed, ZipRecruiter, Facebook, and your own careers page all flow into one pipeline, tagged by source, so you can see which channels actually lead to hires.
Can it screen for state-specific requirements?
Yes. Screening questions can be set by role and by state, including licenses and certifications, years of experience, preferred shifts, and distance from your service area. The answers are captured before anyone on your team opens the file.
Does it work with bilingual applicants?
Yes. AI Chat converses in English and Spanish out of the box, and more languages can be added. Bilingual applicants are tagged in your pipeline so you can match them with bilingual clients.
Can I see which job boards work best?
Yes. Each applicant keeps their source through every stage, so you can see which boards produce candidates who show up, get hired, and stay, not just clicks and resumes.
Will it reduce interview no-shows?
Yes. Candidates book times that work for them, and automatic text and email reminders go out before every interview.
Is CareFunnels HIPAA compliant?
Yes. CareFunnels is HIPAA compliant and built exclusively for home care agencies.
Award-winning software, built for home care
Recognized by G2 and Capterra, and connected to the tools you already use: WellSky, AxisCare, MatrixCare, Indeed, and more. See all integrations.
The next great caregiver is applying right now.
Make sure they hear back.
Most agencies are live the same day they sign up. The caregiver who applies tonight could be your next great hire.
HIPAA compliant · Built exclusively for home care · Cancel anytime